Clinical Departments must provide narrative evaluation of students for both clinical clerkships and electives. In the basic sciences, instructors may also provide narrative evaluations of students, but these are dependent upon the nature of the programs or upon departmental policy.

In order to maintain the integrity of course evaluations, under normal circumstances, medical students are not permitted to hand carry blank evaluation forms or completed evaluation forms from evaluators to student coordinators or the Registrar’s Office. If a student is doing a rotation at another location, they may hand carry an evaluation if the following procedures are followed:

The top portion of the evaluation form will be filled out with the student’s name, the course name, start date, end date, and number of weeks spent on the rotation.
A cover letter will be written to the evaluator stating that they must return the completed evaluation directly to the student coordinator within two weeks following the completed rotation.
The evaluation may be faxed or mailed to the coordinator.
The letter with instructions and the student evaluation form will be given to the student in a sealed envelope.
On the cover of the envelope, the student coordinator will type the student’s name, the name of the course, and the location of the course.
The evaluation, in the sealed envelope, will be given to the student to hand deliver to the attending physician for completion.
If the rotation is out of the continental United States, the evaluator can provide the completed evaluation in a sealed envelope with the evaluator signature across the seal of the envelope for the student to deliver directly to the SOM Registrar’s Office.

If there are any signs of tampering with the envelope or if there are any alterations on the evaluation form that are not initialed by the evaluator, the evaluation cannot be accepted and a new evaluation form must be obtained. This may also be reviewed as a possible violation of the school’s honor code.

Revised on 05/01/18. Approved by MEDED Dean's Cabinet